Step 1: Get your basic registrations
Every importer needs an Import Export Code (IEC) from DGFT and a GST registration. Your IEC and GSTIN must match the name on the invoice and Bill of Lading. Register your bank’s AD code at the port where you will import if you also plan to export, and complete KYC with your customs broker.
Step 2: Find the correct HS code
The HS code (customs tariff number) decides your duty rate, whether BIS or a licence is needed, and whether anti-dumping duty applies. Fix the HS code using the product catalogue and technical specifications before placing the order. A wrong code is the most common reason for delays, extra duty and penalties.
Step 3: Check if the product is restricted
- BIS / Quality Control Orders: many electronics, toys, steel products, chemicals and machinery parts need BIS certification. Without it, cargo can be held or sent back.
- Import policy: some items are “restricted” and need a DGFT licence or another authority’s permission.
- Anti-dumping and safeguard duty: several products from China attract extra duty. Check your HS code and the supplier’s name in the notification.
- Labelling: pre-packed consumer goods must carry Legal Metrology details.
Step 4: Choose a reliable supplier
Ask for business licence copies, factory photos or a video call, and samples. For large orders, a third-party inspection before shipment is worth the cost.
Step 5: Agree the Incoterm and payment
The Incoterm decides who pays freight and who carries the risk. FOB (supplier delivers on board at the Chinese port) is often best for Indian importers because you control the freight and avoid inflated local charges at destination. Payment is usually by advance T/T or Letter of Credit through your bank.
Step 6: Book freight
| Mode | Best for | Typical transit to West India |
|---|---|---|
| FCL (full container) | Loads above about 13–15 CBM | Around 15–25 days port to port |
| LCL (shared container) | Small loads | Around 20–30 days including consolidation |
| Air | Urgent, light or high-value items | 2–5 days |
Transit times are indicative and depend on origin port, carrier and transhipment.
Step 7: Collect the documents
- Commercial invoice (with HS code and Incoterm)
- Packing list
- Bill of Lading or Airway Bill
- Certificate of origin (if claiming any FTA benefit)
- Insurance certificate
- BIS licence or other permits where required
Step 8: File the Bill of Entry
Your customs broker files the Bill of Entry on ICEGATE, ideally before the vessel arrives (advance filing). Customs assesses it through the Risk Management System; some shipments are cleared directly, others are sent for document check or examination.
Step 9: Pay duty and get out-of-charge
Duty is paid online. After assessment and any examination, customs gives “out of charge” and the cargo can leave the port or CFS.
Step 10: Delivery and records
Pay shipping line charges, collect the delivery order and move the container to your factory. Keep all documents; the IGST paid at import can be claimed as input tax credit.
Frequently asked questions
Do I need an IEC to import from China?
Yes. An Import Export Code from DGFT is required for commercial imports, along with GST registration.
Which Incoterm is best when importing from China?
FOB is commonly preferred because the importer controls freight cost and avoids high destination charges. CIF can work for small or occasional shipments.
How do I know if anti-dumping duty applies?
Check your product’s HS code against current anti-dumping notifications issued by the Department of Revenue. Your customs broker should do this before you order.
This article is general information, not legal advice. Rules and rates change; talk to our team before acting on it.